6 shifts a month2 people a night
Hotels and hospitality
Hotel shift scheduling
A hotel has no single shift pattern: reception stays open at night, housekeeping works days, the kitchen moves with occupancy. All three live in one schedule, but not under one rule.
Example setup: a 20-person hotel team · reception 24/7 with 2 people per shift · housekeeping 08–16 with 6 people · extra cover at weekends and in high season.
A typical setup
Each department is defined with its own shift set: three shifts for reception, a single daytime shift for housekeeping. On busy days the headcount can be raised day by day.
Which constraints apply
- Rest after a night shift
- A guaranteed day off each week
- A separate headcount need per department
- At least one experienced receptionist per shift
- Individual time off and availability
The result
Each department sees its own list and staff follow their shifts from their phone. When the season turns, you update the headcount and generate again.
How you set it up
- Split the departments first. Reception, housekeeping and kitchen are three different coverage problems. Create them as separate teams rather than one long list of people.
- Give reception the night shift it needs. Reception is the only department that usually runs 24 hours. Define its three shifts; housekeeping normally needs one daytime window.
- Raise headcount by occupancy, not by season. Set the number per day rather than per month, so a fully booked Tuesday is covered as well as a busy Saturday.
- Guarantee the weekly day off. With split departments it is easy to lose someone's rest day. Set it as a rule rather than checking it by eye.
Common questions
Can one plan cover several departments?
Yes. Each department is a team with its own shift set and headcount, and everyone still sees their own shifts from one account.
How do I cover a sudden fully booked week?
Raise the headcount on those days and regenerate. Only the affected days change; the rest of the month keeps its shape.
Can a person work in two departments?
Add them to both teams. Their weekly caps apply across the plan, so their total hours stay within the limit you set.
Does it handle seasonal staff who leave mid-season?
Yes — remove them from the team and regenerate from the day they left. Earlier published weeks are untouched.
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